Receptionist/Accounting Administrator - polestar team

Polestar Uptown Toronto is growing! We are seeking an outgoing and organized receptionist/ Accounting Administrator to join our team! The ideal candidate will be assisting the Senior Accountant, while also covering evenings at reception. This person will be first point of contact for our clients, providing exceptional customer service in a professional environment.

Please note: The schedule will be from Monday - Thursday 11am-7pm and Saturdays 9am-5pm.

Duties

• Assisting Senior Accountant with AP/AR
• Performing cash deposits
• Other basic accounting duties
• Prepares all Licensing applications for all vehicles daily
• Determines Licensing fees, prepares cheque and submits to Ministry of Transport office
• Verifies returned Licensing information and records applicable date on docket; i.e., plate and permit number
• Places completed docket in mobile file
• Files docket under appropriate sales representatives name
• Contacts appropriate people to compete any missing information for Licensing
• Contacts Ministry of Transport on a regular basis
• Sorts all delivered vehicle dockets
• Types dockets for future sales
• Matches NIVIS, V.D.R. and factory invoice from Manufacturer
• Files matched documents in appropriate car line folder
• Retrieves new vehicle pouches and matches with applicable NIVIS, V.D.R. and factory invoice Polestar Toronto - Job Description
• Records stock numbers on each Manufacturer's document
• Types, fills and files stock dockets
• Updating and Maintaining Garage Registry
• Files V.D.R.;'s numerically within appropriate vehicle line
• Retrieves dockets from mobile file and types all pertinent documents
• Performs all reception duties including managing incoming calls to all areas of the business
• Liaising between company and distribution/logistics
• Checks daily reports for invoices – all manufacturer systems
• Daily updates of inventory
• Handling dealer trade invoicing
• Preparation of dealer trade vehicles
• Inventory maintenance – CDK and 180 matching all inventory
• Performs other related duties as required

Skills & Qualifications

• Strong Customer Service Skills
• Basic accounting knowledge is required
• Proficient in phone etiquette, ensuring clear communication over the phone.
• Experience with filing and maintaining records
• 3 years of administrative experience
• Dealership experience is required
• Detail oriented and Organizational skills are a strong asset

If you are passionate about providing outstanding service and thrive in an organized setting, we encourage you to apply for this rewarding Receptionist position.